Reviewed by Harsh Desai · Last reviewed:
Tana
An AI workspace that turns conversations and meetings into connected decisions and actions
Best for
What does Tana do?
- •AI video calls hosts meetings where AI captures decisions and acts on them instantly in real time.
- •Connected knowledge builds a single graph from docs, projects, tasks, chats, decisions and meetings.
- •Custom AI agents offers easily configurable agents with memory, tools and specific skills.
- •Automatic context pull pulls last week's decisions and relevant info for meeting prep automatically.
- •Model support works with latest Claude, Gemini and OpenAI models through its context graph.
- •Skill library includes ready skills like Allhands prep, CopywriterAgent and Executive Brief.
- •Deep integrations connects with MCP, GitHub, Slack, Linear, Jira, Hubspot and Google Calendar.
- •Workspace replacement replaces meeting platforms, company wikis, docs, project tools and AI notetakers.
- •Action tracking turns conversation points into tracked tasks and outcomes across tools.
- •Real-Time Action AI agents in video calls capture decisions and execute tasks instantly across Slack Linear or Jira.
- •Unified Knowledge Platform builds connected knowledge graph from docs projects tasks chats decisions and meetings automatically.
- •Configurable Agents Easily customizable AI agents with memory tools and skills like Allhands prep or Executive Brief.
- •Context Graph Leverages solid context graph supporting Claude Gemini and OpenAI models for smooth meeting preparation.
Pricing:
- •Free $0/mo: 5 meetings/mo, 1 calendar and 50 AI queries.
- •Pro $10/mo: unlimited meetings, 20x more AI usage, botless agents and full integrations.
- •Max $25/mo: 5x more AI than Pro, unlimited agents, skills, types and dedicated support.
- •Business $40/mo: adds SAML SSO, advanced security, audit logs, CSM and custom DPA.
What are Tana's limitations?
- •Learning curve notable learning curve due to unique outline and supertag structure.
- •AI credit limits AI credits are limited on free and lower plans and require top-ups.
- •No mobile apps primarily web and desktop with no native mobile apps mentioned.
- •Setup time initial time investment needed to configure effective custom agents and skills.
Our Verdict
For the Basic User, Tana functions as an intelligent meeting companion that transforms scattered discussions into structured, searchable knowledge without requiring complex setup. The free plan delivers five meetings per month, one calendar connection, and fifty AI queries, allowing individuals or small teams to capture action items, generate summaries, and link outcomes directly to existing notes through its unique outline system. This creates immediate value for anyone drowning in follow-up tasks by turning voice or video calls into connected workspaces where every decision lives in context. Users quickly appreciate how supertags automatically organize information across projects, reducing the mental load of switching between disparate tools while keeping everything in one searchable graph.
For the Vibe Builder, Tana offers a creative playground where meetings evolve into living systems of interconnected ideas, memes, and collaborative energy that reflect personal or team aesthetics. Its agentic capabilities let users design custom bots that match their unique workflow vibe, pulling insights from past conversations to generate content that feels organic rather than mechanical. The visual outline structure combined with flexible supertags enables builders to craft dynamic templates that adapt to creative sessions, brainstorming meetings, or community calls, turning raw discussion into polished, on-brand deliverables. This flexibility resonates with those who treat productivity tools as extensions of their personal style and creative process.
Tana carries a notable learning curve due to its unique outline and supertag structure that demands initial time investment to configure effective custom agents and skills. AI credits remain limited on free and lower plans, often requiring top-ups for heavy users, while the platform stays primarily web and desktop with no native mobile apps mentioned. These constraints can slow adoption for teams needing instant mobile access or frictionless scaling. Overall the experience earns a 7.6/10 for users willing to invest in the system but feels restrictive for casual needs.
Skip it if you prefer simpler note tools like Mem that require less upfront configuration and offer more generous mobile experiences; consider Mem.
Related Tools
View all
Napkin AI
8.4An AI visual creator that turns text into editable diagrams and infographics in seconds
Productivity
Fathom.ai
8.4An AI notetaker that records, transcribes, and summarises Zoom, Meet, and Teams
Productivity
Fireflies.ai
8.4An AI meeting assistant that records, transcribes, and syncs meetings to your CRM
ProductivityCompare Tana With
Also Useful For
Frequently Asked Questions
What is Tana and how does it handle meetings?
Tana is a workspace tool by Tana Inc that captures notes, tasks, and knowledge in a flexible graph structure, and it handles meetings by automatically transcribing them, extracting action items, and linking them directly to your existing notes for easy follow-up. You can invite participants via calendar sync and have the AI summarize discussions in real time. This makes recurring team meetings feel more actionable without extra manual work.
Is there a free version of Tana?
Yes, Tana offers a free tier at $0/mo that includes 5 meetings per month, 1 calendar connection, and 50 AI queries. It is a solid way to test core features like note-taking and basic AI assistance before upgrading. The free plan has usage caps but no time limit on how long you can stay on it.
Who should use Tana for team knowledge management?
Teams that deal with fast-moving projects, shared research, or cross-functional knowledge should use Tana for team knowledge management because its graph database lets everyone connect ideas without rigid folders or databases. Product, engineering, and consulting groups often benefit from its ability to turn meeting notes into living documents that update automatically. Individual power users inside those teams also get the most value from the AI agents that surface relevant context on demand.
How does Tana pricing work in 2026?
Tana pricing works in 2026 by offering a Free plan at $0/mo, Pro at $10, Max at $25, and Business at $40, with each level unlocking more meetings, AI usage, agents, security features, and support. You pick the tier based on how many meetings you run and how much automation your team needs. All paid plans are billed monthly and can be canceled anytime.
Should I choose Tana or Mem for my team as an alternative?
Choose Tana over Mem for your team if you need strong meeting transcription, unlimited agents at higher tiers, and deep graph-style linking between notes, whereas Mem is lighter on automation and better for solo users who mainly want quick capture. Tana's Pro plan at $10 already gives botless agents and full integrations that Mem charges extra for. Most teams that value structured knowledge graphs and dedicated support end up preferring Tana after a short trial.
Affiliate link: we may earn a commission. How this works.
Tana
Free tier available